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Does Regular Office Equipment Maintenance Help Avoid Copier Repair Calls?

Office equipment is also prone to wear and wear, like anything else. The degeneration of office equipment is all due to constant heavy use, transfers from one location to another, bumps, and other minor accidents. If you do not pay attention to the first signs of imminent malfunction, it is more likely that the issues will get bigger before it is too late to repair them. You can still say, of course, that you’re actually going to have them replaced. If you’re not pressured for a budget, this may not be an issue, but even then, it will be such a waste as well as an inefficient use of company capital.

You have to get them fixed as fast as possible in order to prevent having to fix damaged appliances. By using your office facilities carefully you also can follow a more cautious approach.

Importance of Office Equipment Maintenance

  • Costly Maintenance Reduction

You probably aim to reduce costs whenever possible if you’re a small business. Let us ensure, however, that the operation and maintenance of office equipment should not be a skimping area. Maintenance routines is a small investment, but a lot cheaper than a complete repair job or worse, a substitute.

  • Expand your office equipment’s life

Your big office equipment is like your vehicle. You can easily drive your car into the ground if you do not obtain frequent oil changes and minor repairs. Routine maintenance can extend by years the lifetime of any large machinery. It can last up to ten years if your office printer is used lightly. Your printer must, however, be modified or replaced the higher the amount of printing and copying. More use should be in line with the schedule of maintenance. If you don’t know how much your printer needs repair, simply call us.

  • Improving efficiency

We all probably all had a breakdown or malfunction that day in the office where every copy related job had been affected. You will ensure that the staff does not have to abandon what they do to correct computer errors by routinely offering services for office printers, MFPs, copiers, scanners and other hardware equipment.

Quick Ways to Maintain Your Office Equipment

Daily maintenance checks are vital for keeping your machines are maximum performance, but there are also a lot of easy ways to prevent your equipment from malfunctioning. Regardless of your equipment or machine’s price or importance to your office and staff, always remember to:

  • Keep your machines clean. Machines should always be maintained clean and dust free. Always clean the right way for your computers. You will find out how you can use the manufacturer’s care instructions. Ensure you use the correct material for cleaning to prevent harm to sensitive parts like displays, buttons and power components. 
  • Regularly check for small repairs and defects Always check for any minor repairs or defects in your machines. These are usually composed of loose screws, broken seals, misplaced covers, and so on. As small as these repairs may seem, they can still lead to bigger damages. As a special tip, thoroughly check a machine before and after purchasing it to ensure that it’s free from factory or manufacturer defects. This will not only ensure that you have a fully functional machine but also save you from facing bigger problems in the future.
  • Follow instruction manuals for usage. Following manufacturer instructions will not only help a person use a machine or equipment properly, it will also protect the user from potential hazards and risks of dangerous chemicals, fire, and other hazards. Oftentimes, these manuals describe in detail small repair instructions for each piece of equipment.Follow needed inspection and maintenance. To prevent extra or unnecessary costs, some computers often need a little professional support. It is safer to have an expert than to destroy your equipment irreparably.


By Geraoma - Own work, Public Domain,

Are You Looking for Copy Machine Repair Service Near Concord, California?        

Office Machine Specialists has been servicing and selling office equipment since 1995. A family run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control and fleet management. With over 20 years in the industry we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!