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What Might Be Causing The Problem Of The Poor Quality Of Documents Printed From The Photocopier?

Efficiency is the key to success when you run a company. Your company needs every element to work smoothly, including your copying. But you and the office copier don’t get along exactly at this time. This is proof of your trash can bubble with crumpled copies. Do not kick your machine into the border yet, if your copier spreads fuzzy copies with lines all over or the paper with the wrong color. These ill-quality examples are actually quite common problems with even the best and most costly copying machines.

There are several reasons why your copier is not working properly and gives you poor quality of copy. The problem must be fixed quickly, though, because you can’t transfer this fuzzy copy file to your boss. Some of the reasons why your copier outputs poor quality:

  • Paper Issues

Are your copies blurry, fuzzy, or smudged when they come out of your copying machine? Are you using a paper size other than the traditional 8.5 x 11 (letter) size? If so, try printing on a regular piece of paper and see if you still have the same problem. If your copier prints fine on traditional paper, but not the special paper you want to use, make sure that the paper is properly fed into the copyer. Sometimes this “special paper” may have a different texture and weight that causes the ink to smudge or to become fuzzy and blurred. If the paper is too heavy or thin, it can cause a paper jam as well. If that’s the case, you might want to change to a different type of paper. The paper that you are currently using may be too thin or too thick. Copiers are a funny thing you know. Also, how’s the humidity in your building? Sometimes moisture can make the paper wet and absorb the ink and make it bleed on your copies

  • Paper Rolling Mechanism

 In some cases, these rollers can become dirtier and will cause lines or smudges on your copies when moving across them as they are fed into your copier.

  • Printer Heads / Drums

 Another reason why your copies may come out blurry, smudged, fuzzy, or with lines across them is that your printer heads may be dirty. Copiers that are often used are particularly prone to this kind of problem. Most modern copiers have either machine or software functions to self-diagnose and/or clean printer heads. Even if this is not the cause of your current problem, it is still a good idea to perform this type of service in order to avoid any future problems. However, we recommend that you call a professional copy company to take the right steps.

  • Software Problems

 Is your copier spitting out pages that only an extraterrestrial can read? If that’s the case, your drivers may be out of date. Check online to make sure you have the most up-to – date drivers installed and downloaded for your copier.

  • Ink or Toner Cartridges

If everything else fails, check the level of your inkjet printer and the level of your toner on your laser printer. Usually, there will be a level indicator somewhere on your computer or machine. Are the levels full, but it’s been over a year since you replaced them? The cartridges may simply be old and corrupt. It is usually recommended that these cartridges be replaced once a year.

  • Glass Bed

Check to make sure the glass isn’t dirty. Dirty glass may cause the scanner to pick up smudges when scanning your documents. It is also a good idea to keep the glass clean and to check it regularly. You can use a soft towel to clean the glass. Check your manufacturer ‘s website or contact your local copying provider before using any kind of cleaners.

  • Hardware

If you have tried everything above and are at your wit’s end, you may have a hardware or manufacturer’s defect you are dealing with. Try checking out the self-help or troubleshooting page from the manufacturer’s website of your copier. If that still doesn’t fix your problem, contact your local copier provider listed in your service agreement.

By Geraoma - Own work, Public Domain,
By Geraoma – Own work, Public Domain,

Are You Looking for Copy Machine Repair Service Near Concord, California?

Office Machine Specialists has been servicing and selling office equipment since 1995. A family run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control and fleet management. With over 20 years in the industry we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!