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How Do Business Copier Leases Work?

With printer and copier leasing, a loan firm and a client enter into an arrangement that allows the customer to use new or used machines in exchange for installments of copiers rentals over time. Instead of a big upfront charge, you make a set of daily (usually monthly) or biweekly payments while you lease equipment.

“The average U.S. office worker consumes 10,000 sheets of paper every year,” according to Mashable. Every business in America relies on paper and the opportunity to print on it to keep their affairs in order and their organization going smoothly, from paperwork and contracts to memos and reminders.

However, since there is such a strong need for printing and copying in the corporate world, high-quality copiers that companies rely on are also very expensive. 

As a result, many companies find it difficult to make these acquisitions and instead rely on the cost-effective and innovative world of copier leasing.

When it comes to leasing a multifunction copier or a few hundred of them at once, it’ll most likely be one of those cases where you do it once and are good for the next three or five years.

Office Machine Specialists Copier Showroom

In some ways, it’s similar to leasing or purchasing a vehicle, except you’ll have to make monthly installments much like a car. It’s a financial promise you made to pay for the machinery through your supplier and leasing firm. 

Because of the low monthly fees and greater longevity, leasing a copier for the long term is a popular trend among most businesses. 

Fortunately, leasing a copier is a pretty easy and straightforward process in general. The copier leasing process has just four phases, and once you’ve completed them, you can rest assured that you’ve made the right decision for you and your business.

Step 1: Decide which copier is best for you.

The first step in the copier rental process is to choose the appropriate copier for your needs. Fortunately, once you know what to search for, selecting copy machines for your company doesn’t have to be challenging.

You will quickly find the right one for your company by considering speed, type, scale, networking capability, and bindery tools and functions.

Step 2: Make certain you are eligible for leasing.

The next step is to ensure that you are qualified to lease the copier you want for the time frame you want to lease it for. Not all is eligible for copier rental, which is determined mostly by credit score, company bankruptcy background, and other considerations.

The easiest way to find out whether you apply is to simply contact a nearby copier rental company and ask them what requirements they have for the specs you need.

Step 3: Be certain there isn’t a long-term contract in place. 

One of the most common errors businesses make when signing copier lease agreements is failing to read the fine print. Unfortunately, some copier rental firms take advantage of this by installing sections that stretch the contract over the agreed-upon date or renew it automatically without your permission.

Step 4: Locate the most suitable local copier leases company for you.

All that’s left now is to find the best local copier leasing company for you. After you’ve decided on the right copier for you, confirmed that you apply, and are ready to closely check the deal, all that’s left is to find the right copier leasing company for you.

You will ensure that you get the right contract at the best cost by partnering with a qualified and professional copier leasing firm, and your company can grow and prosper as a result.

Are You Looking for A Business Photocopier Near Concord, California?  

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!