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The Many Benefits Of Copier Leasing

Since so many people need to make copies on a daily basis, the use of a copier in the workplace is almost continuous. Because of the high costs of copying, it’s more common for businesses to hire a copier rather than buy one outright. 

Rather than buying a computer directly, an organization can lease it and benefit from new technologies at a lower cost. That’s fantastic news for businesses on a tight budget or in a fast-paced office setting where printing demands can fluctuate.

For certain small enterprises, owning a copy machine may be prohibitively expensive. Aside from the cost of supplies and maintenance, coming up with the initial money to buy the copier will push operating expenses below their profit margins. 

Copy machine leasing reduces the initial financial commitment and can offer a variety of other appealing advantages.

The financial choices you make, such as whether to lease or buy an office copier, will make or break your company’s performance. All of your financial choices as a company owner or buying manager must be sound, sticking within your operating budget, and maximizing benefit.

Choosing whether to lease or buy a copier for your office is a big choice. The bottom line is that, even though you have extra cash on hand, there are still significant benefits to leasing an office copier for your business.

But that’s not what leasing has to sell. Here’s a closer look at the advantages of leasing an office copier to see if it’s the right path forward for your company.

Office Machine Specialists Copier Showroom

Copier Leasing Has Tax Benefits

As a business owner or boss, you are well aware that your organization will benefit from any tax cut available. Leasing an office copier provides the company with significant tax incentives that are superior to buying the unit outright.

You will exclude the bill as a pre-tax business cost when you hire a computer. This means that you will still subtract the whole bill! Isn’t it wonderful?

Lower Costs

For any company, a printer or copier is a considerable investment. Not only are these machines often priced in the thousands of dollars, but they often come with their own set of obligations. Owning a printer or copier comes with a lot of costs, from the initial investment to the ongoing repairs and materials.

Every office has continuing copying expenses. This figure covers the expense of ink and paper, as well as any necessary repairs. The real cost of the printer, on the other hand, is the most significant copying expense. 

If you have a small office and don’t have any money set aside for copying, leasing a copier is always the best option. You won’t have to incur a big upfront fee to get a copier into your office if you lease it. 

Instead, you just have to pay the much lower monthly rent for as long as you use the copier. This tends to keep monthly expenses down and stop consuming too much in a single month.

Keep up with the latest technological advancements.

New copiers are released on a regular basis, and they also have new and useful features. These versions would not be feasible for offices to buy if they have already purchased a copier and need to maintain it for many years so they have additional capabilities to benefit anyone in the workplace. 

When a business rents a copier, though, it can swap it in at any time for a newer one. They can even give some back without trying to continue to sell them on the secondary market if they discover they don’t need as many copiers as they have.

Obtain more efficient technologies at a lower price: An organization could be able to lease a product that is more effective than one they might buy if bought outright, without incurring high acquisition costs.

A leasing company can recommend a lightweight, high-performance multifunction printer that combines copying, faxing, scanning, and printing into one device.

The majority of copier leasing arrangements have the option to update the copier at a later date. Such lease agreements allow your company to stay on top of the latest office technologies. 

Since newer computers have lower per-page prices, avoiding obsolescence often requires more effective copying. Increased efficiency means more benefit and a higher return on your lease investment.

When you lease an office copier, you eliminate financial responsibility.

The high initial investment in a copier machine is just the beginning of a future financial strain. After the warranty period has expired, you are responsible for all necessary repairs and maintenance. If something goes wrong with the computer, this will easily turn expensive.

You do not own a multifunction printer while you borrow it. As a result, you are not responsible for any normal or routine wear and tear.

Are You Looking for A Business Photocopier Near Concord, California?  

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!