5 Questions to Ask Before Buying a High Volume Copier

Many businesses are looking to purchase a high-volume copier, but not everyone knows what they should be asking before making this important decision. In this article, we will discuss 5 questions that you should ask yourself before buying a new copier.

When Should I Get a High-Volume Copier?

    As you can imagine, the answer to this question is completely dependent upon your business. The best time to get a high-volume copier is when you think that it will be necessary moving forward with the growth of your company. If there are no plans for expansion or if most of what your employees do does not involve lots of paper then you probably don’t need one at all. However, beware because having two different types of machines could lead to inefficiency and might require more money down the line on parts and supplies. So keep close tabs on how much each machine gets used so that you make an informed decision about whether or not leasing a copier makes sense for your organization’s future needs.

5 Questions to Ask Before Buying a High Volume Copier

1. How many copies do I need to make?

    The business world is constantly changing, and the volume of copies needed for a company can change with it. Before buying a high-volume copier consider how many you need to make on average per day or week. If you have an event coming up that requires more prints than normal then be sure to take into account this increase in copy volume when considering your purchase. This way if there does happen to be a time where requests are higher than usual, you will not find yourself lacking capability from your machine. In addition, know what size or type of paper you need so that the machine has enough room for all users at once instead of having people wait around while someone else finishes copying their documents.

2. Do I have to get color copies made?

    Many businesses don’t need color copies all the time. Some companies only require black and white copies or even just black copies from their high-volume copiers. If you’re not going to be using your machine for anything other than copying in B&W, it’s a good idea to look at machines that can handle a large number of single sheets without stopping every few minutes while the printer heats up or cools down between pages. The faster your employees can get printing projects done quickly, the better.

3. How fast can it copy?

    When it comes to speed, you need to know what your needs are. The more pages the machine copies at once, or prints per minute, the faster each document will be completed. However, if you’re only copying one page at a time or even less than that, you shouldn’t expect high speeds. If someone is waiting on documents from you though and there isn’t enough staff in the office to complete them quickly, then this might not matter much for now because they can wait until things slow down. One thing is certain, look into how fast these machines copy before determining which copier fits your company best.

4. Does the copier have a warranty?

    A copier may have a warranty that can offer some protection if anything goes wrong with the machine. However, before deciding on the warranty coverage, you must weigh it against how much use your small business is likely to get out of this piece of equipment. A two-year warranty might be fine for an office using its copier just once or twice per day. However, a five-year or even lifetime warranty may make more sense for an office running multiple shifts every day and potentially putting in hundreds of thousands of copies each year. If you are buying a high-volume copy machine aimed at servicing such an operation long term and plan to put many thousands through it during its lifespan then spending a little extra on the warranty is well worth it.

Sharp FO-IS125N Fax

5. What’s my price range?

    This is not the time to skimp on the budget. Cheap copiers may seem like a good idea at first, but they’re likely to be unreliable and provide low-quality prints. If you need your copier for more than one office location or department within your company, there’s even less reason to get it cheap. Know what you can afford before shopping around and don’t make any compromises when it comes to the price unless money isn’t an issue.

    If you’re considering purchasing a high-volume copier, ask yourself these five questions before making your decision. It will help ensure that the machine you invest in is capable of meeting your needs and within your budget. Once you know what to look for, give us a call today. We have experts who can answer any question about copiers or printers so don’t hesitate to contact them for more information.

Are You Looking for a Photocopier Near Concord, California?

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copiers needs here!