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Leasing a copy machine can be a great way to keep your business running efficiently, especially if you’re in need of a reliable device that won’t require a large capital expenditure. However, signing a lease agreement isn’t something to take lightly, and there are several important questions you should ask before committing to anything. This article will outline four essential questions you should get answers to before signing your copy machine lease agreement.

Question #1: What Kind Of Contract Terms Are Available?

The first question you need to ask when considering leasing a copy machine is what kind of contract terms are available. Depending on the provider and their policies, there may be multiple options available for leasing agreements, including short-term or long-term contracts, set payment amounts or those that vary depending on usage, and more. It’s important to make sure you understand the exact details of what is offered by the provider so that you know exactly what you’re getting into before signing anything. Once you have determined the contract terms that are right for your business needs, it’s time to move on to other considerations.

Question #2: What Kind Of Maintenance Services Are Provided By The Vendor?

Another important question to consider when looking at leasing a copy machine is what kind of maintenance services are provided by the vendor. Many providers offer maintenance packages that include regular check-ups from certified technicians as well as any necessary replacement parts if needed. It’s essential to find out both how often these services are performed and who provides them—you want an experienced team with a good track record for keeping machines running smoothly over time. Knowing this information ahead of time can also help you make better decisions about whether or not it would be wise for your business to use third-party maintenance services instead of relying solely on the vendor’s offerings.

Question #3: What Are The Inclusions Of The Leasing Agreement?

Thirdly, it’s important to make sure that the leasing agreement includes provisions regarding any upgrades or changes in technology while your business has the machine leased. As technology continues to evolve at an ever-accelerating rate, it wouldn’t do much good if your copy machine was stuck using outdated hardware or software after just one year! Find out which kinds of upgrades are covered in the agreement and ensure that they will match up with whatever new products become available during the life of your lease—not just at its start date—so that your business isn’t left behind when it comes to staying competitive in today’s digital world.

Question #4: Is There An Adequate Support System In Place In Case Something Goes Wrong With The Equipment?

Finally, don’t forget about customer service issues! Before signing any type of lease agreement, make sure that there is an adequate support system in place in case something goes wrong with either the equipment itself or its operation by users within your organization. Ask about responsiveness times for service requests as well as technician availability; having access to knowledgeable professionals who can help resolve problems quickly can save valuable time and money down the line when things inevitably go awry with technology devices like copy machines!

In summary, taking some extra time before signing a copy machine lease agreement can pay off handsomely in both saved money and peace of mind down the road. Make sure to thoroughly research all available options and carefully consider each point outlined above so that you know exactly what kind of contract terms are being offered by vendors as well as what types of maintenance services they provide; additionally look into upgrade policies included in any leases along with customer service available so that nothing comes back later on down the line leading you to regret taking shortcuts during this initial process! Taking these simple steps now will ensure smooth sailing throughout your entire experience with leasing a copy machine—allowing both yourself and your business partners plenty of energy for focusing on more productive endeavors instead! If you have any questions,  don’t hesitate to reach out to Office Machine Specialists and they’d be happy to help you make the best leasing decision for your business.

Are You Looking for a Copy Machine to Lease in the San Francisco Bay Area?    

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. We aim to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with all the major brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!