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Copy machines are a necessary part of any office, and more and more businesses are turning to copy machine leases in order to get the best machines for their needs. But what are the pros and cons of copy machine leases? Is this the right option for your business? This article will run through the benefits and drawbacks of copy machine leases so that you can make an informed decision about what is right for you.

Leasing Vs. Purchasing

When it comes to copy machines, there is a choice between leasing and purchasing. Purchasing outright is the traditional method of obtaining office equipment, but it can be expensive and may not always be the best option. Leasing can often work out cheaper in the long run and gives you access to the latest technology that you might not have been able to afford otherwise.

Pros Of Leasing Copy Machines

Leases provide businesses with many advantages over outright purchasing. These include:

  • Low cost: Leasing is often cheaper in the long run than buying a machine outright, as it spreads the costs over multiple payments and you can get access to the latest technology without having to pay out large sums of money upfront.
  • Up-to-date technology: With copy machine leases, you are guaranteed to have access to the most up-to-date equipment available on the market. This means that your business will remain competitive and efficient without needing any expensive upgrades or maintenance for out-of-date machines.
  • Flexible contracts: Many lease contracts are flexible, meaning that you can upgrade or downgrade your machine depending on the needs of your business.
  • Maintenance costs: Most lease contracts include maintenance and repairs as part of the agreement, so you don’t need to worry about any additional costs for keeping your machine running smoothly.

Cons Of Leasing Copy Machines

Whilst leasing copy machines has its advantages, there are some potential drawbacks as well. These include:

  • Lack of ownership: When you lease a machine, you never actually own it which means that at the end of the term, you will have nothing to show for all your payments.
  • High costs in the long run: Although leasing is often cheaper than buying upfront, over time the costs can add up.
  • Early termination fees: If you decide that the lease is no longer suited to your business, you may be liable for an early termination fee.
  • Lack of customization: Leasing generally offers limited options when it comes to customizing your machine and you may not be able to get the features that your office needs.

What’s Right For You?

Leasing copy machines can be a great option for businesses that need the latest technology but don’t want to break the bank. However, it’s important to weigh up all the pros and cons of copy machine leases before making any decisions. Consider your budget, your needs, and how long you are likely to need the equipment in order to decide what is right for you.  With careful consideration, you can find the perfect solution for your business!

In the end, it comes down to the buyer’s preferences, which should be weighed carefully in order to get the best out of the investment made on a copy machine. Leasing benefits those who are interested in having the latest features and technologies while bringing down costs significantly; however, if you’re looking for a cost-effective solution and want to own the machine outright, purchasing may be your best option. No matter what decision you make, it is important to consider all factors before making an informed choice. At Office Machine Specialists, they have a team of expert professionals who can provide guidance for making the right choice by assessing all your requirements. They have an array of both new and used grade A machines available for lease or purchase along with all kinds of maintenance packages that ensure a smooth sailing operation. Call them today and let their experts guide you in making the right choice!

Are You Looking for a Copy Machine to Lease in the San Francisco Bay Area?    

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. We aim to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with all the major brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!