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How Much Should You Budget For A Laser Printer For Your Office?

The first step in printer or copier purchasing is determining the cost of print, copy, and multifunction machines. Unfortunately, there isn’t a straight answer to how much it costs because some have sold for as little as $500 while others go up to over $50k! It’s important to budget for a laser printer at the high end of that spectrum, though. If you’re on a tight budget and can only afford one in the $500 range, choose carefully: some are better than others.

The biggest factor that drives up cost is features included with your machine. Some printers offer more functions like faxing or scanning while many simply provide basic printing capabilities.  You’ll want to determine which items will be necessary for your business so you don’t pay extra for things you won’t use! The type of office space where it will go also determines how much investment should be made because machines need adequate room around them and must fit into existing furniture arrangements without taking too much elbow room away from workers.

Instead of looking for a certain price point, it’s best to figure out what your print demands will be. Once you know the demand that is needed from your laser printer, then narrowing down the optimal pricing range becomes easy and ensures that you are able to acquire a laser printer suitable for business use while still staying within budget constraints. Consider the following:

How Many Pages Does Your Firm Print Or Copy Every Month?

It’s important to know how many pages the average person in your office prints or copies every month. When it comes to choosing a printer, that figure is one of the most crucial pieces of information you can find out before making a purchase. Many manufacturers recommend different monthly print volumes for their printers based on personal use and team size so make sure when purchasing equipment that you get one that nearly matches your own needs.

In short, high-capacity machines will cost more to purchase but last longer. If you have a lot of paper in your company or organization it may be worth the investment so that there are fewer maintenance costs and fewer replacements than normal throughout its lifespan.

  • Calculating the monthly cost of equipment is easier with this information. 
  • High capacity machines will cost more to purchase but last longer 
  • Take care of your office printing with laser printers that match your needs.

It is recommended to invest in high-capacity printers to save money and time upfront, which may be difficult to do without an understanding of how many pages are printed per month.

When determining your purchase of a printer, give yourself enough room to grow. Look for something that prints approximately 15% more than you do now on average each month and allows space in case we experience peak seasons or if our company begins expanding further.

  • Save money with a printer that has more capacity
  • Get the most out of your printer purchase by choosing a model that will save you time and resources in the future
  • Invest in-office solutions that help streamline your business process for convenience and cost savings
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Consider Page Yield And Cost Per Page

An efficient laser printer is a cost-effective one with low printing costs. Printer toner cartridges are available at different prices and page yields, so it’s important to calculate the per-page price of each printer in order to determine which one will be the cheapest over time. To do this, you divide the yield by cartridge cost for an estimate of what your final expenses might look like if you were to use that machine regularly.

  • Figure out how much you might spend on printing
  • See which printer will be the most cost-effective over time
  • Get a monthly estimate for your printing needs
  • Find printers with high yields that won’t break the bank

What Printing Features Do You Require?

Most printers come with a certain number of features, such as being able to print in color or having duplexing (double-sided) capabilities. You can choose laser printers that have these types of features to make your work easier and more efficient.

  • Find the best printer for your needs by choosing from all printing options available
  • Determine which feature would be most beneficial for you personally

The last thing any business owner wants is overspending on equipment that doesn’t meet their needs or even more, will break and end up costing them far more than expected.

  • Keep your eye on the budget when choosing which printer is best for you
  • Be efficient with what equipment you have in order to save money

When it comes time to make business purchases such as printers, keep these factors in mind as a way of staying within budget while still keeping office necessities covered. This makes both personal planning and monthly forecasting easier for any owner in charge of running an operation like this successfully. A laser printer can be one of the most useful tools available so only purchase something if it matches your specific business needs.

Are You Looking for a Laser Printer for Your Business Near Concord, California?  

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that is dedicated to providing the best equipment options, installation services, after-sales service for all of your machine needs with a focus on giving you peace of mind when it comes to leasing or purchasing new machines. We have over 20 years in this industry which means we are one – if not the most – well-informed company there is out there about copiers and anything else relating to an office environment like color printing, scanning, the digital workflow environment of color printing, scanning, account control, and fleet management. Contact us for all of your copier needs here!