Office Machine Services and Sales Solutions

Call Us: (925) 825-5792

Is Your Office Paperwork A Mess? Try This Hack Now!

Do you have piles of papers to deal with? Do your files take up an entire room in your home? Have you ever considered using a high-speed document scanner? If so, read on.

The Digital era in business has changed the way we do things. One of those changes is that you can’t afford to have piles and stacks of paper lying around your office anymore because it will only be a matter of time before something happens, such as an earthquake or fire wipes everything out. That’s why high-speed scanners are perfect for small businesses owners who want all their records organized so they don’t get lost when disaster strikes! The benefits of having a document scanner are huge! Let’s look at a few:

  • High-speed scanners are perfect for small businesses owners who want all their records organized
  • Records will be able to be accessed at any time, anywhere in the world. 
  • Computers and laptops can crash unexpectedly, so having access to your data is essential 
  • An office wouldn’t survive fire or an earthquake without a scanner.

Get rid of paper clutter in the office by scanning and storing documents for easier retrieval. This will increase productivity because employees won’t be slowed down or distracted looking through piles of paperwork, saving time that can then be spent on more important things like their work projects. What happens when you don’t have to deal with paper clutter:

  • Faster and more efficient workflow
  • Speeding up the tedious process of sorting through piles of paper
  • Increased productivity by saving time on manually searching for paperwork
  • Make it easy to find what you need without wasting hours looking for it

Scanning large documents takes away the problem of physical storage. Imagine never having to go through towering piled boxes or mountains of paper clutter. Document scanning makes storing easier. You can store scanned files in the cloud-based storage system, an easily accessible and durable place. So you won’t have to worry about losing work due to hard drive failure or computer malfunctioning. A few of the things that document scanners make possible for us are:

    Used Copy Machines
    • Storage is possible in a world of paper clutter
    • Reduce the risk of losing work to computer mishaps and malfunctions
    • Keep business processes flowing with increased mobility

    Your documents are safe from hackers by doing this. First, scan your important papers and upload them to the cloud for remote access and storage. Then, assign secure passwords that only you know or have given to specific people who need them so they can view those files online if necessary (or at least make sure no one else does). Add timestamps as well- dates on which a file was accessed by certain users -so you’ll be able to see when someone has been looking through the information again without permission! Storing scanned documents in cloud storage ensures the following:

    • Protect important documents from being hacked
    • Give people unlimited access to your files without having to be present at the same time 
    • Keep track of who has been viewing your information in order to keep it private and confidential

    For small business owners, having their records organized can help them to be more efficient. With a high-speed scanner, you’ll be able to access your data anywhere in the world at any time and not have to worry about losing it due to computer crashes or paper clutter that could happen if they were all on physical copies. We hope this has been helpful for those of you who are interested in getting started with scanning your documents so please come visit us soon!

    Are You Looking for a High-Speed Scanner Near Concord, California?  

    Office Machine Specialists has been helping customers make smart decisions by providing the best equipment and quality service for over 20 years. We offer high-speed scanners that are geared towards any office environment, from a small business to an enterprise company with hundreds of employees. The customer’s needs come first in order to provide them with options tailored specifically for their situation so they can get what is most suitable in terms of function, size or budget without compromising on performance standards like speed and accuracy. With over 20 years in the industry, we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!