The Best Advice You Can Hear About Leasing Copiers in 2022

Leasing a copier may seem daunting, but it doesn’t have to be. By following the best advice about leasing copiers in 2022, you’ll be able to make an informed decision and get the best deal for your business. Check out these tips to get started!

Assess Your Business Needs

It’s important to assess your business needs before leasing a copier because you need to ensure that the copier will handle the volume of copying your business requires.

Make sure you understand your business’s print volume needs. This will help ensure that you get a machine that can handle your prints, and avoid any unexpected overage fees.

To calculate your business’s print volume, start by estimating how many pages you’ll need to print per day. Then, multiply that number by the number of days in a month. This will give you a rough idea of your monthly print volume.

Once you know your estimated monthly print volume, compare it to the copier’s recommended maximum monthly page limit. If your business’s print volume exceeds the recommended limit, you may want to consider leasing a higher-volume machine.

Additionally, keep in mind that your business’s print volume may fluctuate throughout the year. If you anticipate spikes in print volume, make sure to lease a machine that can handle the increased demand.

By understanding your business’s print volume needs, you can avoid overage fees and ensure you’re getting the most out of your copier lease.

Consider Your Budget

When you’re considering leasing a copier, it’s important to think about your budget. You don’t want to overspend on a copier that you’re not going to use very often or one that doesn’t have all the features you need. It’s important to find a balance between price and quality when choosing a copier.

There are a few things to keep in mind when thinking about your budget for leasing a copier. First, consider how often you’ll be using the copier. If you only need it for occasional use, you won’t need to spend as much as someone who needs it for daily use. Second, think about the features you need. 

A basic model might be sufficient for your needs, but if you require more advanced features, you’ll need to spend more. Finally, consider the service agreement. Some companies offer a lower price for leasing a copier if you sign a longer service agreement.

Know The Lease Terms

When you are leasing a copier, it is important to be aware of the lease terms so that you can make an informed decision about whether or not to continue with the lease. The lease terms will vary depending on the company that you are leasing from, but there are some common elements that you should be aware of. Consider the following:

  • Length of the lease. Most leases are for a term of 36 months, but some may be for 24 or 48 months. You will want to consider how long you need the copier and whether or not you think you will need it for the full term of the lease.
  • Cost of the lease. Most leases will have a monthly payment, but some may also require a down payment. You will want to consider the total cost of the lease and compare it to the cost of buying a used copier for example.
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  • Most leases will allow you to return the copier at the end of the lease, but some may require you to purchase it outright. You will want to consider whether or not you want to keep the copier at the end of the lease and whether or not you can afford to purchase it.
  • Service agreement. Most leases will require you to maintain a service agreement with the leasing company. This means that you will be responsible for any repairs or maintenance that is needed on the copier. You will want to consider the cost of the service agreement and whether or not you feel comfortable with it.
  • Warranty. Most leases will come with a warranty from the manufacturer. However, some companies may offer an extended warranty for an additional cost. You will want to consider whether or not you feel comfortable with the warranty and whether or not you think it is worth the extra cost.
  • Delivery and set up fees. Some companies may charge a fee for delivery and set up, while others will include it in the cost of the lease.

Make Sure They Have Technicians Ready To Serve Your Equipment

Maintenance is important to consider when leasing a copier for a few reasons. First, it can help extend the life of your machine. Regular maintenance can help prevent unexpected and costly repairs. By opting for a maintenance plan, you can ensure that your copier always has the latest firmware and security updates.

When considering a maintenance plan, be sure to ask about the following:

  • What types of maintenance are included?
  • How often will the copier be serviced?
  • What is the cost of the plan?
  • Are there any discounts available?

It’s also important to make sure that there are technicians available to help you with any problems or questions you may have. The last thing you want is to be left in the dark when your copier breaks down or starts acting up. Make sure that the leasing company you choose has a team of qualified technicians who can help you out when you need it.

The best advice you can hear about leasing copiers in 2022 is to call us today! We have a wide variety of machines for you to choose from and our team of experts is always here to help. You won’t regret giving us a call – we promise.

Are You Looking for a Photocopier Near Concord, California?       

Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with all the major brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!