5 Considerations Before You Buy a Used Copier

When you’re in the market for a copier, there are a lot of things to consider. Do you need a color copier or will black and white be fine? What features do you want or need? How much can you afford to spend? If you’re looking at used copiers, there are even more factors to think about. Here are 5 considerations to keep in mind before buying a used copier.

Consider The Age Of The Used Copier 

Before buying any used copier, you need to consider its age. The age of the copier will tell you the number of copies it can make throughout its life cycle. Older used copiers are likely to be less productive when compared to new models. Also buying a used copier that has already been in use for many years means buying somebody else’s problems.

There are several things that can go wrong with a machine if it is too old. Check that the parts are still readily available for replacement and train staff on how to do common repairs. Consider buying an alternative machine with newer technology if there is not enough support for buying your current model.

Know If Buying Used Is A Safe Choice

Before buying any machine, learn everything about its history and warranty coverage. Does the copier come with a warranty or guarantee on parts and labor? If buying from an individual, find out if they offer free service for at least some time after the sale has been completed. This information will help you to determine the risk of buying a used copier.

Consider The Print Volume Of A Used Copier

The print volume is one of the most important criteria to consider when buying any kind of multifunctional device, including a print/copy machine. It helps you determine how much you’ll be printing on an annual basis. With this information on hand, you can then assess whether or not your office requires commercial-grade equipment or something more budget-friendly that can still handle your daily output needs.

You should also consider if the device has networking capabilities and if it supports mobile printing, which more and more companies are now requesting of their printers since they can easily increase productivity by allowing people to print wirelessly anywhere within the network’s range.

A copier with higher printing capability can save your company more in terms of operating and maintenance costs. Consider buying a new high-volume copier instead of buying multiple low-volume ones that may become obsolete when one fails or has to be serviced.

If you are buying a small business model that can only handle an average of 1,500 prints per month or less, then buying more printers is likely going to become an issue for your business. On the other hand, if you buy printers with higher monthly print volumes of 8-10K you will spend less money on toner cartridges because fewer would be needed in order for your printer to meet your typical printing needs.

Copiers have become more sophisticated over the years. They are no longer simple machines that print documents using plain paper. Copiers now come equipped with features such as color printing, copying multiple pages onto one page, networked computers, emailing scanned copies of documents, and fax sending capabilities. As technology has advanced the price of printers has gone up dramatically.

Consider The Ink Toner

The ink toner is one of the most important components in buying a used copier. The quality and life of the ink will affect how long you can use your used copier. Good quality ink cartridges give more life than cheaper ones, so buy from reputable sources such as authorized dealers to get an official warranty and better after-sales service. If the cartridge malfunctions, it could void your warranty and that may cost more than buying replacement cartridges.

Used Copy Machines

Consider Possible Maintenance Costs That Come With Buying Used Copiers

Buying used copiers can be a very cost-effective way to get a new piece of equipment, but buying the wrong one could end up costing you repairs.

You have to make sure that you buy from a reputable supplier. There are so many companies out there buying these machines and putting them on eBay or Craigslist without making any changes at all. Indeed, buying used is not always buying cheaply. A quick web search will return several websites offering both new and used photocopiers for sale for under $500 each. However, buying cheap isn’t always buying smart. If it seems too good to be true then it probably is, which means more cash down the drain.

Choosing between buying a new or used copier can seem daunting, but it doesn’t have to be. We hope the following considerations will help you make an informed decision. If you want more information about any of these points before making your final choice, give us a call today and we’d love to chat with you!

Are You Looking for a User Copier Near Concord, California?       

Office Machine Specialists has been servicing and selling office equipment since 1995. A family run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control and fleet management. With over 20 years in the industry we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!