Used Copier vs. New Copier, Which is Better For Your Business?

When it comes to buying a copier for your business, there are a lot of factors to consider. You can buy a brand new model, or you can go with a used copier. Each has its own set of pros and cons, but which one is right for your business? Here’s a look at the pros and cons of each option so you can make the best decision for your company.

New Copier VS. Used Copier In Terms Of Upfront Costs

Like all used equipment, used copiers can be purchased at much lower prices than their newer counterparts. This is the prime feature of used equipment and one that appeals to many buyers’ budgets. The fact is that when they’re bought used from an approved dealer, most companies will back the warranty for used copiers up to six months after the purchase date.

This gives you time to decide whether or not that used product meets your needs before the warranty expires. Most dealers will offer to finance but be careful that you understand all the terms of the deal before signing on the dotted line.

Many used copiers are in like-new condition, especially if they have been used by a company with fewer than 5 employees or used for less than 3 years. Most dealers will allow you to take it home and try it out before you buy used.

Keep your eyes open for color copiers, large format printers, and drum/toner combos as these machines can be difficult to find used. These make great used copier buys because many companies upgrade their equipment after a few years of service, leaving a nearly new machine available at a used price.

A used copier may be the perfect solution for small businesses with a few employees. Used copiers are more affordable than brand new models, but can still provide your business with the high-quality prints you desire.

A used copier will create high-quality documents without breaking your bank.

New Copier VS. Used Copier In Terms Of Functionality

Many used copier companies advertise used machines as being just as good as new copiers, but is this really the case?

The fact of the matter is that used machines are used machines. They may have been serviced on a regular basis by professionals, but used office equipment certainly doesn’t have the same longevity or performance abilities as its brand new counterpart. However, it’s important to note that some used devices are indeed in exceptional condition, and can provide years of high-quality service. Therefore there are benefits to be had for both used copier buyers and new copier buyers.

New Copier VS. Used Copier In Terms Of Warranty

A used copier bought from a reputable seller will often come with some sort of warranty that provides peace of mind in case anything goes wrong with it after purchase, such as an internal breakdown or leak within the system. However, this is something you have to check with the dealer to make sure they offer this.

A new office copier on the other hand is guaranteed and protected by the original manufacturer’s warranty (not used machine warranties). This means that if anything goes wrong with it right after purchase, you can simply bring it back to where you bought it or call the manufacturer for technical assistance. 

Copier machine replacement parts are available through most suppliers for used machines. The buyer can find out directly from the supplier what maintenance tasks will need to be performed on the machine every year or two based on usage factors. Replacement parts do not normally cost much more than those used by the original manufacturer, which tends to be used parts.

New Copier VS. Used Copier In Terms Of Service Maintenance

Buying a used copier and a new copier could be a painful decision because you want to buy the best machine to meet your needs. However, without considering maintenance service, the used copier and new copier could not be compared in an easy way.

You might think used copiers need to be repaired more than new copiers do because a used copier is already broken once and has been used over time. If you agree with this reasoning it means that buying used copiers could cost you money because every time the used machines break down for one reason or another.

The used copier’s service fee is generally more expensive than the new one. As used copiers have already broken down before, maintenance staff need to pay more attention to it when they repair used copiers which means it needs a higher skill level to maintain used copiers. Also, a used copier needs to be repaired quickly because it can’t function effectively after a long time of not using it.

Used Copy Machines

However, if you buy a new copier, even though they are double or triple in price compared with used ones, their maintenance fees will make up for the extra cost soon enough. One good thing about buying a new copier is that all its parts are brand-new and therefore there are no parts being replaced during its lifetime so your money won’t go away just like that.

When used copiers break down, their parts need to be replaced with new ones even though the used copier is already old. Therefore used copier repair can be more expensive than buying a new one because used copiers need many repairs during their life over time.

We hope this article has given you a little more insight into the different considerations that come with buying either a new copier or a used copier. If you’ve been considering purchasing one of these machines, give us a call and we can help answer any questions about which is best for your business. No matter what type of machine you end up deciding on, our team will be here to provide maintenance service as needed!

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Office Machine Specialists has been servicing and selling office equipment since 1995. A family run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control and fleet management. With over 20 years in the industry we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!