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Are you in the market for a copy machine but don’t have the capital to purchase one outright? If so, you may want to consider renting instead of buying. Renting can be an ideal way to get what you need without lasting financial obligations, which is great if your business only needs occasional access to copying or printing. Before committing, take a look at some of the pros and cons we’ve uncovered regarding renting a copy machine.

Let’s Look At The PROS

You’ll Always Have an Up To Date Copy Machine

Renting copy machines is a great way to keep your business up to date with the latest technology. Copy machines are essential for companies that need to copy and print documents on a regular basis. Renting a copy machine instead of buying one outright can be beneficial because it’s more affordable and allows businesses the flexibility to switch copy machines if they are not satisfied with the one they’re using.

You Won’t Have to Worry About Maintenance

When businesses are looking for copy machines, one of the most attractive features is the possibility to rent copy machine equipment. This can provide a number of advantages to companies, particularly small businesses or those without large budgets.

Renting copy machines come with the advantage of not worrying about maintenance and repairs, as these are taken care of by the copy machine rental company. This can be a huge benefit for businesses that don’t have their own in-house IT team, or who don’t have the resources to have copy machines serviced. The copy machine rental company will ensure that the copy machine is working correctly and has regular maintenance done.

Renting Has a Low Upfront Cost

Renting copy machines is increasingly becoming a popular alternative to purchasing copy machines outright. This alternative can be very attractive to small businesses looking to save costs while also meeting their copy machine needs without the hassle of having to maintain and repair the copy machine themselves. The pros and cons of renting copy machines are worth considering when deciding which option is best for your business.

One of the main advantages of copy machine rentals is that you don’t have to worry about a large upfront cost. When you purchase copy machines outright, you are responsible for not only the initial price tag but also any repairs or maintenance costs down the line. With copy machine rentals, however, these costs are handled by the rental company, leaving you free to worry about other aspects of your business.

Monthly Lease Payments are Tax-Deductible

When it comes to copy machine rentals, the major advantage is that monthly lease payments are tax-deductible. This means businesses can claim a portion of their copy machine rental costs as an expense on their taxes, reducing their taxable income and thus decreasing the amount they must pay in taxes. This benefit alone can make copy machine rentals a smart choice for businesses looking to reduce their tax burden.

Let’s Look At The CONS

The Lease Period May be Too Long

Renting copy machines can be a great way to save money and stay up to date with the latest copy machine technology. However, there are some drawbacks to consider when deciding if copy machine rentals are right for your business. One of the main cons of copy machine rentals is that you will be locked into a long-term lease agreement. This can be a major disadvantage for businesses that don’t need copy machines on a long-term basis or who may want to upgrade their copy machine sooner than later.

You Can’t Sell the Copy Machine

When it comes to copy machine rentals, one of the most unattractive aspects is that you do not have the option to sell the copy machine when you no longer need it or want to upgrade. This means that businesses must find other ways to get rid of copy machines and recoup some of their investment. For many businesses, this can include donating copy machines to a local charity or school, taking them to an electronics recycling center, or selling them for scrap metal.

Larger Total Costs

Renting copy machines is an attractive option for businesses as it allows them to take advantage of the latest copy machine technologies without making a large capital outlay. However, one of the few drawbacks associated with copy machine rentals is a monthly fee that can quickly add up to a large cost over time. In addition, copy machine rentals tend to include additional service and maintenance fees. This is especially true if the copy machine breaks down or needs routine servicing.

Difficult Lease Terms

Copy machine rentals can be a great way to save costs in the short term, but there are pros and cons that need to be taken into account before deciding if copy machine rentals are the right choice. Some of the potential disadvantages of copy machine rentals include limited availability and difficulty in obtaining parts, as well as contractual terms and conditions that may be unfavorable.

So there you have it, the pros and cons of copy machine rentals. We hope this article was helpful in guiding your decision. If you’re still undecided or have any questions, our team would be more than happy to chat with you about your unique needs and help you find the best solution for your business. Give us a call today!

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Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with all the major brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!