5 Secrets You Didn’t Know About Leasing A Color Copier

Are you in the market for a color copier? If so, you may be wondering if leasing is the right option for you. While leasing can have its benefits, there are some things you should know before signing on the dotted line.

It pays to know exactly what your business needs when planning to lease color copiers. Color copiers can be very expensive, and if you don’t need all the bells and whistles that come with some models, you could end up spending way more money than you need to. Likewise, if you choose a model that’s not quite right for your needs, you’ll likely have a lot of frustration trying to make it work properly.

Here are five secrets that will help you get the perfect color copier for your business without breaking the bank:

Know Your Print Volumes

The first step is to determine how much printing your business realistically does on a monthly or yearly basis. This will give you a good starting point for determining which type of color copier is best suited for your business. If you’re a smaller business that doesn’t do a lot of color printing, leasing a lower-end model may be the best option. On the other hand, if you have high print volumes, you’ll need to lease a color copier that can handle the workload.

Printing in large quantities generally costs less per page than printing in small quantities. This is because businesses that print large volumes can take advantage of economies of scale, which means that the cost of producing each individual page decreases as the total number of pages printed increases.

By knowing your approximate print volumes, you can more accurately estimate your printing costs and budget accordingly. In addition, understanding your printing needs can help you negotiate better rates with printing vendors. For example, if you know that you typically print 500 pages per month, you can ask a vendor for a quote based on that volume, rather than estimating your needs and ending up with a higher bill.

In short, knowing your print volumes can save you money by helping you get more accurate quotes from vendors and by allowing you to take advantage of economies of scale.

Determine Your Budget

Once you know how much color printing your business does and the quality of color prints you need, you can start to narrow down your options by considering the price. Color copiers can range widely in price, so it’s important to set a budget before beginning your search. Otherwise, you could easily get caught up in features and end up spending more money than you intended.

Compare Features

Once you’ve determined your budget, you can begin comparing color copiers to find the perfect one for your business. When comparing models, be sure to pay attention to things like print speed, paper capacity, and monthly duty cycle. These are all important factors that will affect how well the color copier meets your business needs.

There are a lot of bells and whistles that come standard on most models. But just because a feature is available doesn’t mean you need it.

For example, many color copiers come with automatic duplexing capabilities, which allow you to print on both sides of a sheet of paper. This can be a great way to save paper, but if your business doesn’t do a lot of printing, it’s probably not worth the extra cost. Other features, such as stapling and hole punching, may also be available but may not be necessary for your business.

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Read Online Reviews

Finally, once you’ve narrowed down your options to a few color copiers, be sure to read online reviews before making your final decision. Reviews can be a great way to get an unbiased look at how well a color copier performs in the real world. Just be sure to take the time to read reviews from multiple sources before making your decision.

Understand The Terms Of The Contract And Lease

When you plan to lease color copiers, it is important to thoroughly read and understand the terms of the contract and lease. This is because the terms of the contract and lease can have a significant impact on the overall cost of leasing color copiers.

For instance, if the term of the lease is too short, you may end up paying more in total than if you had leased for a longer period of time. Similarly, if the terms of the lease are not favorable, you may end up paying more than if you had negotiated a better deal. Therefore, it is crucial that you understand all of the terms of any contract or lease before signing it.

By following these simple tips, you can be sure to find the perfect color copier for your business without spending more money than necessary. Leasing is a great way to get all the benefits of owning a color copier without the high upfront cost. So don’t wait any longer, call us and start shopping for color copiers today!

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Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control and fleet management. With over 20 years in the industry we have extensive experience with many brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!