How Much Should You Budget for Leasing Copiers?

Most businesses need to lease a copier at some point. But how much should you budget for this expense? This guide will help you figure out what to expect when leasing a copier. Keep in mind that prices can vary depending on the type of machine and the company you work with, so it’s important to do your research beforehand. By understanding the costs involved, you can make an informed decision about whether leasing is the right option for your business.

The price of leasing a copier can range from $100 to $900 per month. The total cost of leasing a copier will also depend on the length of the lease, usually 36 or 60 months. When you’re budgeting for leasing a copier, it’s important to consider all the factors that will affect the price.

Consider The Factors That Affect The Costs Of Leasing Copiers

The Brand

One important factor to consider is the brand of copier you choose. Leasing rates can vary greatly depending on the brand, with some brands costing significantly more than others. For example, Canon and HP printers are generally more expensive to lease than Brother or Epson printers.

Features You Need

Another factor that affects leasing rates is the features you need. If you need a high-end copier with all the bells and whistles, you can expect to pay more than if you’re just looking for a basic model. The number of pages you’ll be printing each month is also a factor. If you print a lot of pages, you may be able to get a discount on your leasing rate.

The Length Of Lease

The length of the lease is one of the key factors that affect the cost of leasing a copier. In general, the longer the lease term, the higher the monthly payments will be. However, it’s important to keep in mind that leasing a copier for a shorter term may not always be the most cost-effective option.

For example, let’s say you’re looking to lease a copier that costs $1,000 per month. If you lease it for 36 months, your total payments would be $36,000. However, if you were to lease it for 24 months instead, your total payments would be $24,000.

While it may seem like leasing for a shorter term would save you money, it’s important to factor in the cost of the copier itself. In this example, the cost of the copier would be $1,000 higher if you leased it for 36 months instead of 24 months.

The Dollar Value Of The Copier

The cost of leasing a copier is based on the dollar value of the copier. The higher the dollar value of the copier, the higher the lease rate will be. In order to get an accurate estimate of what your monthly payments will be, you need to know the dollar value of the copier you’re interested in leasing.

You can find the dollar value of a copier by looking up its model number and checking its price online. Once you have this information, you can use a lease rate calculator to estimate your monthly payments.

Consumables And Overhead Expenses

The cost of leasing a copier is impacted by several factors, including the price of the copier itself, the cost of consumables (e.g., toner, paper, etc.), and overhead expenses (e.g., maintenance, repairs, etc.). In terms of consumables, it’s important to factor in both the cost of the consumables themselves and the cost of replacing them when they run out. In terms of overhead expenses, you’ll need to budget for things like maintenance and repairs.

Type Of Copier Lease

The type of copier lease you choose will have a big impact on the cost of your lease. There are three main types of copier leases: fair market value, fixed purchase option lease, and installment purchase.

Sharp FO-IS125N Fax
  • Fair Market Value is the price that would be paid for an asset if both the buyer and seller were knowledgeable, reasonable, and not under any pressure to complete the transaction. It is the price that a copier lease should cost in a perfect market. Of course, the real world is far from perfect, which is why finding the FMV of a copier lease can be difficult.
  • A fixed purchase option is an agreement between the lessee and the lessor that allows the lessee to purchase the equipment at the end of the lease term for a predetermined price. This option is often used when the lessee plans to keep the equipment for a long time or wants to avoid any potential obsolescence issues.
  • An installment purchase is a type of leasing agreement in which the lessee agrees to purchase the leased asset at the end of the lease term. The purchase price is typically agreed upon at the beginning of the lease. Installment purchases are often used for copiers because they allow businesses to budget for the cost of the equipment over time, rather than paying for it all upfront.

If you’re not sure how much to budget for leasing a copier, talk to a leasing company about your needs and they can give you an estimate. In general, it’s best to budget at least $200 to $400 per month for leasing a copier. However, if you need a high-end model or do a lot of printing, you may need to budget more. Rates are expected to rise in 2022, so it’s important to start budgeting now. We can help you assess your needs and find the perfect copiers for your business at the best price possible. Don’t wait – call us today!

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Office Machine Specialists has been servicing and selling office equipment since 1995. A family-run business that has dedicated our efforts to providing the best equipment options and after-sales service to our clients. Our goal is to ask the right questions and guide our customers to make smart decisions about new machine leases and purchases.  We were servicing copiers long before the internet was a viable resource, and have transitioned to the digital workflow environment of color printing, scanning, account control, and fleet management. With over 20 years in the industry, we have extensive experience with all the major brands and consider OMS to be a valuable resource to any organization. Contact us for all of your copier needs here!